Useful structure, delivered as plain files.

Record the project purpose, owners, current state, folder roles, naming rules, and next review date.

Use when

A folder will be shared, transferred, or revisited later.

Remove when

A section does not help someone navigate or act.

List final deliverables, source files, approvals, open decisions, and the contact responsible for follow-up.

Use when

Someone else must operate without the working folder.

Remove when

A field duplicates information already obvious in the package.

Track retained files, their role, accountable owner, retention reason, review date, and disposition.

Use when

The archive contains records that must remain interpretable.

Remove when

A column has no owner or future decision attached to it.